Executive Meeting Manager

posted July 10, 2024

Hyatt Regency Westlake

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Compensation: Range $66,560 - $70,000 / annually

Job Type
Full-time

Description

Reports To
Director of Sales and Marketing
Supervises
N/A
Job Purpose
  The Executive Meeting Manager (EMM) will solicit, negotiate and confirm new and repeat business through various efforts (lead follow up, telemarketing, direct mail, referrals, internet prospecting, etc.) to maximize revenues to meet/exceed individual revenue goals. The EMM will prepare and execute sales contracts, event orders, group resumes to ensure quality product delivery and customer satisfactions. The EMM will serve and assist in coordinating all function details with clients to include but not limited to space requirements, meeting times, equipment, menus, billing, etc. This position will also provide administrative support and assistance to both the sales and catering team. 
Job Responsibilities
  1. Receive and respond to all customer inquiries within a timely fashion. Negotiate and capture all profitable Rooms & Catering business in accordance with selective selling guidelines.
  2. Ability to conduct successful site tours and pre-con meetings when required.
  3. Prepare and send requested collateral materials to designated clients or guests. Common collateral materials might include catering menus, brochures, meeting room layout & seating capacity diagrams, area maps & brochures.
  4. Prepare and send requested proposals and contracts to designated potential clients.
  5. With each customer, coordinate all details pertaining to "Rooming Lists" to include room types, shared rooms, room locations, handicap-accessible rooms, room billing, etc.
  6. Continuously educate Event Planners on hotel procedures, such as: meal guarantees, set-up styles, payment terms, available hotel services, etc.
  7. Coordinate all details to appear on each "Banquet Event Order." Details to coordinate may include meeting room set-up specifications, banquet food & beverage items, audio/visual equipment & billing details.
  8. On a regular basis, distribute final Rooming Lists and Banquet Event Orders to all applicable service staff, including the Banquet Service Staff, the Food Preparation Staff and the Rooms Division.
  9. Meet clients upon arrival and prior to departure to ensure all details of the contract are being delivered
  10. In a timely, accurate and consistent manner, document and report all sales activities as required.
  11. Maintain an active list of top accounts to ensure continuous relationship building activities. Top accounts should be contacted, visited, entertained, etc. frequently.
  12. Perform other services and duties as requested by the Director of Sales and Marketing. May be called on to host functions and participate in, or conduct sales blitzes, travel and work extended hours to achieve departmental goals.
  13. Understand the importance of raising the meeting planner evaluation scores and implement effective methods to ensure exceeding meeting planner satisfaction
  14. Maintain a working knowledge of the sales, front office, accounting areas. Have a thorough understanding of the operational areas, guest patterns, demand periods and seasons.
  15. Provides hybrid administrative support and assistance to both the sales and catering team.
  16. Availability to work weekends and holidays based on business demand.
  17. Other duties as assigned.
Job Skills
  1. Exhibit computer skills to include word processing, spreadsheet, and familiarity with brand specific property Management System(s).
  2. Exercise excellent communication, presentation, organization, time management and listening skills.
  3. Use analytical skills for measuring business potential and value to the hotel.

Requirements

Education
  • Bachelor’s Degree or University in Hospitality, Business, Marketing, or related field
Experience
  • Minimum 1 -2 year’s experience in Convention Services, Banquet, Hotel Sales, Marketing, or equivalent education and experience.
Salary Description
Range $66,560 - $70,000 / annually
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Hyatt Regency Westlake

262 Room Hotel

Recharge and Breathe Easy at our Westlake Village, Calif., Hotel

Discover the scenic side of Southern California at Hyatt Regency Westlake, located minutes from the iconic beaches of Malibu and only an hour northwest of Los Angeles. The hotel offers a unique combination of intuitive business amenities and a resort-like atmosphere. Here, you’ll find our Mediterranean-inspired oasis is perfectly designed for today's traveler seeking an uncomplicated, upscale modern place to work and play.

Inspiration awaits in our Mediterranean-style hotel near Thousand Oaks, Calif. Chic and adaptive rooms easily transform from office to oasis with enhancements like our 65-inch LG Smart TVs with DirecTV residential experience and Eco Botanics bath products. Other amenities include Hyatt Grand Beds, luxe vinyl flooring, mini-refrigerators, and more.